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Practical information

Location: Ulveborg Historiske Værksted, Asnæs, Denmark

Tid: 26-29 may 2023 

Timeplan:  

Thursday 25th:

Setting up camp is possible, if there is a prior agreement with the organizers. 

Friday 26th: 

10.00-16.30 Set up open

17.30-18.00 Offgame briefing in camp

18.00-18.30 Game start and ingame briefing in camp

19.00 Food ticket; food dispensed at organizers HQ

19.30 Generals walk around camp to visit the units. 

20.30-20.50 Offgame meeting with generals, staff, organizers and unit leaders. 

Saturday 27th:

TBA

 

Sunday 28th: 

TBA

17.00: Game stop and debriefing

18.00: Food ticket; food dispensd at organizers HQ

20.00: Afterparty 

Monday 29th: 

10.00: Food ticket; food dispensd at organizers HQ

14.00: All participants must have left location by this time.   

Tickets: 

Early bird: 350 kr. Closes 16. february 2023. 

Normal: 400 kr. Opens 17. february 2023. Closes 1. may 2023. 

Late bird: 450 kr. Opens 2 may 2023. Closes 12. may 2023. 

Special discount for current students of Epos and Østerskov boarding schools is 100 kr. 

Danish law and culture 

There will be a special briefing in the participants letter on relevant danish law and culture to be aware of. 

Setting:

Warhammer Fantasy, Empire

Read more under "Setting"

Food:

A food ticket is available until 1st. May. Food is not included in ticket price. Breakfast and lunch must be picked up from refridgerators in the shed behind the toilets. Dinner must be picked up from organizers' HQ. Dinner must be heated over fire. Remember to bring equipment for this. No fires directly on the ground. Remember to bring ingame cutleries, dishes/bowls and cups.

Fire

The larp has free firewood. 1 tower pr 50 participants. No fire directly on the ground.

Rules for age and participation: 

All players are wlcome regardless of age. Children under 12 are free. Inform the organizers on arrival of any children present on location. We expect all players to be in costume and contributing to the experience in a positive manner.  

Players under the age of 18 must have a guardian, that is a member of their unit. The task of the guardian is to ensure a good experience for their ward. It is allowed to be the guardian of more than 1 player. 

Players under the age of 15 must have a parental consent form, unless their parent also participates in the LARP.  See "Sign up".  

Players under the age of 14 can only participate as non-combattants. They are not allowed to fight on the battlefield.  

We count age as the age you will turn on your birthday in 2023.  

Law: 

If you break critical danish law during the larp, you will be reported to the police by the organizers.  

Responsibility:

Upon participating in ”Krigslive XVIII” you are aware that: the Larp organization Rollespilsfabrikken, and/or the organizers do not bear any responsibility for physical, psychological or material damage you inflict upon yourself or others.  

Fotopolicy:
Upon participating in ”Krigslive XVIII” you accept that there will be pictures and video taken at the Larp, that the organizers reserve all rights to, and can use for PR or webpages among other things.  

Photografing is only permitted with the explicit consent of the organizers. The organizers reserve all rights to all pictures and video taken at "Krigslive XVIII" to use for whatever organizational purposes we see fit. DO you not want pictures of yourself from Krigslive XVIII published, you must inform the organizers during the larp, and have your contact details written down. Though not during the afterparty. It is not possible to inform the organizers of this request in advance, nor after the event is completed.

Name and contact info: 

To aid in commincation, your name and contact information might be shared with other relevant players if necessary.

Ticket refund

You can get your ticket refunded until the last sign-up day, by contacting the organizers. After this date, tickets will only be refunded under extraordinary circumstances. 

Relevant danish law to be aware of

Coming soon

Safety at Krigslive XVIII

Physical safety 

Combat

To minimize the risk of injury during Krigslive XVIII during battle, we expect all players to use responsibly padded weapons and shields, and also responsibly built war machines. Homemade arrows are not permitted.  

Further safety mechanisms regarding the battleplay are specified in the rules. 

Injuries 

Accidents do happen. In the event of a serious injury call 112, then inform the organizers.

Fire safety 

Plans in case of fire will be made in cooperation with the location. Information regarding fire safety will be a part of the briefing Friday. 

Alcohol

There will be an ingame tavern, and an afterparty. All sale of alcohol at the larp is delegated to third party (Mikkel Christensen), and all resposibility in this regard, falls on this third party. Provided the larp doesn't make a loss, the profit from the tavern and the afterparty will be donated to help Ukraine. 

 

Mental safety 

Expectations of participants / code of conduct

Read here.

Procedure for mental safety

It is possible to contact the organizers before the larp via messenger, if you have an issue or concern. During the Larp, there will be a number of safety hosts available in the organizers' HQ. The starting point for all decisions regarding mental safety will be the recommendations of the safety hosts and the needs of the larp. 

Psysical or sexual violence or abuse

Contact the organizers if you suspect offgame physical or sexual violence. After finding the facts of the situation, we will evaluate whether to contact the police. If the victim is under the age of 18, we will do so regardless. If over the age of 18, we will encourage the victim to let us contact the police. We reserve the right to contact the police if the victim os not fully conscious, depending on the situation. 

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